New Form I-9: Documents and Policies that Ensure ICE I-9 Compliance

U.S. Citizenship and Immigration Services updated the Form I-9, Employment Eligibility Verification to extend the expiration date to 05/31/2027.

August 2, 2024: The expiration date for the I-9 form has been extended to May 31, 2027. Employers must now use the Form I-9 with the edition date of 08/1/23, which may display an expiration date of either 07/31/2026 or 05/31/2027. Both forms are valid until their respective expiration dates. To streamline compliance, downloads available on the Form I-9 download page will now exclusively feature the new expiration date of 05/31/2027.

Employers are encouraged to update their electronic Forms I-9 systems to incorporate the 05/31/2027 expiration date as soon as possible. The transition must be completed no later than July 31, 2026, which is the expiration date on the previously issued Form I-9.

This training will go over any changes and compliance initiatives to make the I-9 form compliance less confusing.

As a former external auditor hired by DHS, to review over 7,000 I-9 forms and make corrections, it is critical to review your I-9 forms now as the new I-9 forms have been launched Employers and their representative need to be clear of what I-9 Form compliance efforts are expected.

Along with the New 2024 I-9 Form, there have been changes in the E-Verify compliance with new options for employees.

As E-Verify continues to make their NextGen program a push for 2024, they predict that the error rate on the I-9 form will be reduced because the errors made by Employers have been most of the reason for the error rate.

So, what should employers do now as they mitigate their I-9 correction process and conduct internal audits? They should conduct their internal/external audits based on the current changes made to the current I-9 form.  DHS has established what the errors are for 2024 and it is easy to be complacent but, audits will be pending soon.

Session Highlights:

• Although the I-9 document appears like a simple document, more than 72% of Employers have I-9 Documents with errors;
• Learn how to effectively complete the new 2024 I-9 Forms
• Learn why there is a new 2024 I-9 Form and what the changes are
• Learn what the errors are based on the new I-9 changes to the I-9 Form.
• I-9 documents can be audited by the Department of Homeland Security (DHS) and many DHS investigators know this is a weakness for most Employers;
• Disgruntled employees can turn in Employers for I-9 document violations which will bring DHS to your doorstep!
• Learn the right way to correct I9 documents now there have been changes and save your company from unnecessary violations.
• What is the minimal risk Employers have when establishing an I9 document Correction & Storage Process?
• Learn if outsourcing your internal I-9 Audit can save you time and protect the company from ICE audits
• How long should I9 documents be retained for active and terminated employees?
• Why are most HR professionals or those responsible for processing I9 documents still violating the request for documents section?
• Learn what can you do if you have remote employees when it comes to I9 forms using the DHS extended I-9 Form remote option.
• Learn what the new E-Verify program allows for
• Learn how the E-Verify NextGen Program will streamline the I-9 form correction process once it is launched in 2024.

Why You Should Attend:

How Do Employers Get Audited?

Generally, ICE enforces an employer’s obligation to verify, and re-verify, the work authorization of all new employees. ICE may enforce this responsibility through random I-9 compliance audits or a narrower investigation based on a lead.

The lead can be an anonymous tip or facts that form a reasonable suspicion of an employer’s non-compliance. ICE has been concentrating its recent enforcement efforts on investigations, not random audits like previously.

This I-9 form preparation, correction, and audit webinar will be a step-by-step process and discussion of all the new guidelines for completing the new I-9 form as well as the ongoing regulations for appropriate methods of correcting this document without incurring fines and penalties.

Attend this webinar to understand how to fill I-9 form, how to correct it, and audit it. Learn what the best practices to follow to save your company from unnecessary violations.

Who Should Attend:

• All Employers
• Business Owners
• Company Leadership
• Professionals responsible for onboarding employees
• HR Professionals
• Managers/Supervisors